Purchase Ledger Assistant / Receptionist

Inspire Resourcing Ltd are seeking a professional and organised Purchase Ledger Assistant / Receptionist to join our client Engineering team. 

This is a varied role combining responsibility for the purchase ledger function with front-of-house and reception duties. 

The successful candidate will be the first point of contact for visitors, customers, and suppliers while ensuring the smooth processing of supplier invoices and maintaining accurate financial records.

This position would suit an individual with excellent attention to detail, strong administrative skills, and a customer-focused approach.

Key Responsibilities

Purchase Ledger Duties

• Processing high volumes of supplier invoices accurately and efficiently.

• Matching purchase invoices to purchase orders and delivery notes.

• Reconciling supplier statements and investigating account queries.

• Preparing payment runs in accordance with company procedures.

• Maintaining accurate supplier records and account information.

• Liaising with suppliers regarding invoice discrepancies and payment queries.

• Assisting with month-end procedures and reporting requirements.

• Filing and maintaining financial documentation in line with company policies.

Reception & Front of House Duties

• Acting as the first point of contact for visitors and callers.

• Greeting visitors in a professional and friendly manner.

• Managing incoming telephone calls and directing enquiries appropriately.

• Coordinating meeting room bookings and visitor arrangements.

• Handling incoming and outgoing post and deliveries.

• Maintaining a professional and welcoming reception area.

• Supporting general office administration tasks as required.

Administrative Support

• Assisting departments with administrative tasks and document management.

• Ordering office supplies and monitoring stock levels.

• Supporting internal teams with correspondence and record keeping.

• Updating company databases and systems accurately.